People and session policies
Choose who can use each cloud desktop and what they can do in a session, from the clipboard and file transfer to USB, printing and a watermark.
Each workspace has its own list of people and its own session rules, on the Users & access tab. Only the desktop's owners (and the organization's Owners and Admins) can change them.
People with access
| Desktop role | Can |
|---|---|
| Owner | Manage the desktop, its password and these settings, and use it |
| User | Sign in and work |
| Viewer | See it, but not sign in |
Organization Owners and Admins always have access.
- Add someone: enter their email under Add by email, pick a role and select Add. They must be a member of the organization.
- Change a role from the dropdown next to the person, or remove them.
The list shows when each person last signed in, and Active now for anyone connected.
Session policies
Checked each time someone connects:
| Policy | What it allows | Applies in |
|---|---|---|
| Clipboard copy and paste | Copy text and images between your computer and the desktop | Browser and Remote Desktop apps |
| File transfer | Drag files in and download files out | Browser and apps |
| Sound | Play the desktop's sound on your computer | Browser and apps |
| Microphone | Use your microphone on the desktop (you're asked first) | Browser and apps |
| USB redirection | Use local drawing tablets, drives and security keys | Remote Desktop apps only |
| Printing | Print from the desktop to a local printer | Remote Desktop apps only |
| Watermark | Show the user's email faintly across the screen to discourage screenshots | Browser only |
The browser enforces the clipboard and watermark itself. Remote Desktop apps get the other policies through the .rdp file, which a determined user could edit.
Sign in with Workspace ID lets anyone with the ID and the desktop password connect from the Workspaces app without an Infraista account. Attempts are rate-limited and recorded.
Sessions
The Sessions tab shows who's connected now (with when they started, the app they use and their IP), with Disconnect to end a session. Below it, Session history lists past sessions with their duration; Export CSV downloads it. This month's totals show the number of sessions, hours per day and the apps used.
Related
Connect to a workspace
Open a cloud desktop in the browser or a Remote Desktop app with its RDP file, sign in with the Workspace ID, and reset the desktop's password.
Workspace settings
Rename a cloud desktop, change its size, set working hours, add sound and file sharing on Linux, move it to a team pool, or delete it.